IT Project DashboardÌý
This page is updated at the end of the Fall and Winter semesters. Latest update: May 2025
Learn more aboutÌýIT project management, governance, regulations, and guidelines.
Although an IT project may benefit multiple communities, the projects below are classified according to the community each predominantly benefits:
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Academic
These IT projects primarily benefit the Academic community:
| Name | Overview | Status |
|---|---|---|
| Banner 9 Functional Upgrade | Banner is the ERP/Student Information System ºÚÁÏÍø uses to manage all its student and financial data.Ìý The Banner 9 Migration project aims to upgrade Banner to version 9, the latest major release, which uses an entirely new technology framework to significantly improve the student and user experience. |
In progress |
| Convocation Management System | ºÚÁÏÍø developed the current solution to manage student convocation using outdated technology. This project will provide a modern and adaptable solution to support the convocation processes, including the production of all degrees, the management of the convocation ceremony artifacts, graduating student reports, and diploma management. |
In progress |
| eCalendar Replacement (Course Catalogue) | This projectÌýreplaced the current solution for managing the publication of programs, courses, and other important information for the academic year. The former solution was built on outdated technologies and had high end-user dissatisfaction from staff and students. The project began with gathering feedback on current experiences from students and advisors by conducting a solution market survey and a solution benchmarking exercise to prepare for a Notice for Request for Information to the market. The new Course Catalogue was published in April 2025. | Delivered |
| LMS to Student Information Systems |
This project aims to replace two main integrations:
|
In progress |
| Medicine BI (Business Intelligence) and Analytics | This project aims to build a centralized source of integrated data that will provide an efficient, accurate, and secure platform for reporting and analyzing data about medical students and residents. This foundation will meet current needs and allow for rapid adaptation to future reporting requirements from accreditation governing bodies. | In progress |
| Student Admission Systems |
ºÚÁÏÍø Enrolment Services, in collaboration with Graduate and Postdoctoral Studies (GPS), is replacing all existing solutions with one central system (Slate) that will efficiently support all variations of the graduate and undergraduate credit program admission process. Slate admissions rollout:
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In progress |
| Student Career Services Management Software |
This project aims to provide a University-wide career services management solution to support career counselling, assistance for student job searches, event management, internship, co-op management, and reporting and analytics. The current solution has inadequate integrations, limited mobile and bilingual support, and is missing many capabilities that would enable automation and more efficient process workflow and tracking. The new solution will address these deficiencies and enable integrations with other higher education institutions and the federal government. Rollout:
|
In progress |
| Student Recruitment Management |
This project aims to provide more streamlined, personalized communications and targeted outreach to prospective students. It offers ºÚÁÏÍø recruiters additional capabilities for event management, registration, campus tours, and managing all prospect and applicant interactions. It also provides new reporting insight on recruiting prospective students, applicants, and registered students. The Recruitment solution is already being utilized by the following units: Enrolment Services, Graduate and Postdoctoral Studies, Law, Music, Medicine, and the School of Continuing Studies. The project is nearing completion. |
In progress |
| Student Appointment Management | This project is designed to streamline and enhance the student experience by providing a user-friendly, efficient, and reliable platform for managing all aspects of appointment services. The platform will offer comprehensive functionality, including appointment scheduling, queue management, appointment history tracking, and service delivery. The project will be executed in two phases:
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In progress |
Administrative
These IT projects primarily benefit the Administrative community:
| Name | Overview | Status |
|---|---|---|
| Athletic & Recreation Management system | Athletics and Recreation plans to implement a new recreation management solution to ensure continuity of services, to meet compliance standards and to provide an efficient and improved user experience for clients and administrative users. | In progress |
| Expense Management System | A new travel and travel expense management solution is required as the existing tools in the Minerva system (Advances and Expense Reports) are cumbersome, highly manual, and principally paper-driven, with a substandard user experience. This project aims to implement and deploy Workday’s Expenses module as the University’s new travel expense management application that will also integrate with the tools (Online Booking Tool, Central Airfare Card, and Individual Travel Corporate Card) that are part of the travel management program at ºÚÁÏÍø. | In progress |
| Facilities Administration Management Information System (FAMIS) Asset Management Solution |
The current Facilities Management solution, FAMIS, is built on obsolete technology. FMAS needs to move towards a modern Asset Management solution. The project will have two releases:
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In progress |
| University Advancement (UA) Customer Relationship Management (CRM) (Alumni and Donor Relations)Ìý | University Advancement’s (UA) customer relationship management (CRM) is a critical solution that facilitates stakeholder communications, engagement, relationship management, fundraising, and stewardship. This solution is essential for fundraising and alumni engagement programs, as well as other charitable organizations. The current CRM is built with software that is nearing the end of its useful life. The project aims to implement a new CRM, called Iris, to improve stakeholder experience with dynamic features that allow UA to automate manual processes and increase productivity while maximizing fundraising and engagement potential.Ìý | In progress |
Institutional
These IT projects primarily benefit the Institutional community:
| Name | Overview | Status |
|---|---|---|
| Disaster Recovery Plan | This project aims to move all resiliency currently in place in the Ferrier data center (presently our secondary data center) to a location that will provide redundancy, lower recovery time and recovery period objectives, and mitigate the risk of a potential environmental disaster. The project's scope will cover the primary data center, the wide-area network (WAN), and network connectivity.
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In progress |
| Facilities Campus and Security Incident Management System (IMS) | Security Services presently uses a solution to manage incidents at the Security Operations Center. This solution was not designed for a campus safety operation and has limitations, specifically during major incidents. This project aims to implement a streamlined incident management solution that will document an incident from the initial alert to the final distribution of the reports with reduced processing time and effort. The project will deliver incremental functionality through four releases:
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In progress |
| Firewalls/VPN Evergreening | This evergreening initiative will replace the existing infrastructure with new firewall hardware that should last at least six to seven years. At the same time, we will take advantage of technology built into new solutions to create new security rules based on the user's device and identity. This will give users better and more secure access to applications and systems.Ìý | In progress |
| Identity and Access Management (IAM) - Phase 3:ÌýAudit and Compliance | This project focuses on establishing governance for application account provisioning/deprovisioning and role-based access management. It addresses key needs in security, risk management, compliance, and operational efficiency by implementing structured processes for access governance, including periodic reviews and validation of user identities, roles, permissions, and policies.Ìý | In progress |
| IT Hardware Asset Management | IT hardware asset management is the tracking, monitoring, and controlling of assets (e.g., laptops, monitors) through their lifecycles: acquisition, receiving, use & reuse, and, finally, end-of-life management. This project improves and expands on the existing IT hardware asset management process and regulation for all IT hardware assets purchased using ºÚÁÏÍø funding, including Research funds. The project leverages the existing functionality of ServiceNow; no new software is expected to be deployed.Ìý | On hold |
| Network Unified Communications | This project aims to replace our aging telephone system with newer technologies that will seamlessly integrate and improve communication channels between members of the ºÚÁÏÍø community. It aims to enhance the student learning environment and increase workplace effectiveness by providing a new means of virtual collaboration and communication.ÌýWe are at the final stage of the execution of the project.Ìý | In progress |
| OpenShift upgrade (Application development and deployment platform)Ìý | OpenShift is an open-source cloud development platform that enables developers to develop and deploy their applications on cloud infrastructure. ºÚÁÏÍø's current version of OpenShift requires an infrastructure upgrade and additional investment in the evolution of functionality, training, and onboarding of resources to grow the platform's usage. The platform enables self-service for developers to create, modify, and deploy applications on demand, thus enabling faster development and release life cycles.ÌýDelivered: February 2025 | Delivered |
| Physical Access Control System and Virtual ID | The objective of this project is to upgrade ºÚÁÏÍø’s access control and alarm monitoring software. This enhancement will empower Security Services to bolster security measures, safeguard assets, and ensure the safety of individuals by effectively managing access to restricted areas and monitoring alarms.Ìý | In progress |
| Unified Emergency Notification Dashboard | In emergency situations, ºÚÁÏÍø employs various methods to notify its community of ~50,000 students and staff, but the current communication process is time-consuming and disjointed (requires various systems). This project's goal is to ensure the safety of the ºÚÁÏÍø community during emergency situations by improving the efficiency and the quality of the emergency communication process.Ìý | In progress |
ResearchÌý
There are no current IT projects.
In case of questions, please contact IT PMO at gcp.pmo [at] mcgill.ca. Learn more about our IT project management, governance, regulations, and guidelines on our website.
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